{"@context":"https://schema.org","@type":"JobPosting","title":"Legal Office Administrator","description":"

Legal Office Administrator
\nSalary: €20,000 to €24,000
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\nAbout Our Client
\nOur Client is a boutique law firm with a person-first approach, simplifying legal matters for clients across various sectors. They provide guidance on transactions, corporate structuring, governance, and ongoing advisory services, ensuring complex legal processes are clear and manageable.

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Role Overview

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The Legal Office Administrator will play a key role in supporting the daily operations of a busy law firm, ensuring that administrative processes run efficiently and professionally. This position requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities while providing high-quality support to legal professionals and clients. The ideal candidate will be proactive, reliable, and committed to maintaining exceptional service standards.

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Key Responsibilities

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Administrative Support: Provide comprehensive administrative assistance to lawyers and legal staff, including preparing correspondence, reports, and legal documentation.
Client Communication: Act as a first point of contact for clients, handling enquiries professionally and ensuring prompt responses or appropriate escalation.
Document Management: Maintain accurate and organised client files, both electronic and physical, ensuring confidentiality and compliance with firm procedures.
Diary and Meeting Coordination: Schedule appointments, meetings, and court-related engagements, managing calendars and arranging meeting logistics as required.
File Administration: Assist with opening, updating, archiving, and closing client files in accordance with internal policies and regulatory requirements.
Data Entry and Record Keeping: Accurately update databases, case management systems, and internal records to ensure information remains current and accessible.
Compliance Administration: Support the collection and maintenance of client due diligence documentation and assist with administrative compliance processes.
Stakeholder Liaison: Coordinate with clients, courts, government departments, and external service providers to facilitate smooth communication and efficient workflow.
Office Coordination: Assist with general office administration, including managing incoming and outgoing correspondence, handling telephone calls, and supporting day-to-day operational needs.

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Qualifications, Skills, and Attributes

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Education: A' Level standard of education is required. A qualification in administration, business studies, or a related field is considered an asset.
Experience: Previous experience in an administrative role, ideally within a professional services, legal, or corporate environment.
Language Skills: Excellent command of both Maltese and English, written and spoken, is a must.
Communication Skills: Strong written and verbal communication abilities, with a professional and courteous approach to client and stakeholder interactions.
Interpersonal Skills: Ability to build positive working relationships with colleagues, clients, and external contacts.
Technical Skills: Proficient in Microsoft Office applications, including Word, Excel, Outlook, and document management systems.
Organisation: Excellent time management skills with the ability to prioritise tasks, meet deadlines, and maintain accuracy in a fast-paced environment.
Attention to Detail: High level of accuracy when handling documents, records, and confidential information.
Self-Motivated: Capable of working independently while also contributing effectively as part of a team.
Professionalism: Demonstrates discretion, integrity, and a commitment to maintaining confidentiality at all times.

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What's on Offer

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Compensation: A competitive salary based on experience.
Working Hours: Full-time role, office-based.
Other Benefits: Supportive learning environment with full training provided to enable professional growth and development.
Career Development: Opportunities to build strong administrative expertise within a professional legal environment, supporting a wide range of legal processes and contributing to ongoing career development in a structured and dynamic law firm setting.

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What Heroix Offers

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Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
CV Review: Receive candid & constructive feedback to enhance your CV.
Interview Planning: Get personalised prep sessions prior to your interviews.
Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
Long Term: Gain insights into the role and company for a long-term, stable career move.
Exclusive Opportunities: Access a broader range of job opportunities.
Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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Heroix - Rise to New Heights
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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025

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","datePosted":"2026-06-26","hiringOrganization":{"@type":"Organization","name":"Vaia Legal","logo":"https://cdn.brandfetch.io/domain/vaialegal.com/?c=1id_4BSbc4eMXdiTgjt"},"validThrough":"2026-07-26","employmentType":"FULL_TIME","baseSalary":{"@type":"MonetaryAmount","currency":"EUR","value":{"@type":"QuantitativeValue","unitText":"YEAR","minValue":"20000","maxValue":"24000"}},"identifier":{"@type":"PropertyValue","name":"Heroix","value":"17806601894950083922NPZ"},"directApply":true,"industry":"Admin"}