{"@context":"https://schema.org","@type":"JobPosting","title":"PA to the CEO - Manufacturing","description":"

PA to the CEO - Manufacturing
\nSalary Package: €40,000 to €45,000
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\nAbout Our Client
\nOur Client is a global leader in engineered solutions. Their commitment to technology, quality and innovation ensures dependable solutions for clients worldwide.
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\nRole Overview
\nHeroix is supporting our Client in the manufacturing sector in the search for a PA to the CEO. This is an excellent opportunity for an experienced, highly organised and analytical Personal Assistant to work closely with the CEO, providing comprehensive executive support while also contributing to business reporting, data analysis and management follow-up. The successful candidate will combine the traditional strengths of a senior PA with analytical capabilities, particularly in Excel, and will be comfortable working with business information, senior stakeholders and confidential matters.
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\nKey Responsibilities

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Diary and Schedule Management: Manage the CEO's calendar, appointments and priorities, ensuring effective use of time and appropriate preparation for meetings and commitments.
Meeting Coordination: Organise management and executive meetings, prepare agendas and supporting documentation, take minutes where required and monitor agreed actions.
Data Analysis: Use Excel and other available tools to analyse business information, identify trends and present findings in a clear and practical manner.
Management Presentations: Prepare professional PowerPoint presentations, management packs, reports and supporting materials for executive and Board level meetings.
Correspondence and Communication: Prepare, review and coordinate correspondence, emails and other communications on behalf of the CEO.
Executive Administration: Provide comprehensive day-to-day administrative support, including document preparation, filing, records management and handling confidential information.
Visitor and Stakeholder Coordination: Liaise professionally with senior management, employees, customers, suppliers and other internal and external stakeholders.
Business Reporting: Compile and organise operational and commercial information for the CEO, producing clear management reports and summaries.
Action and Priority Follow Up: Track key decisions, projects and commitments, liaising with department heads to ensure agreed actions are progressed within required deadlines.
Cross Department Coordination: Gather information from different functions and assist the CEO in maintaining visibility over important operational and business matters.
Confidentiality: Handle commercially sensitive, employee related and strategic information with a high degree of discretion and professionalism.
Ad Hoc Executive Support: Assist the CEO with other business and administrative requirements as priorities arise.
Travel Arrangements: Coordinate local and international travel, including flights, accommodation, transfers, itineraries and related arrangements.

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Qualifications, Skills and Attributes

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Experience: A minimum of 3 years' experience as a Personal Assistant, Executive Assistant, Analyst, or in a similar role supporting senior management or C level executives.
Education: A qualification in Business Administration, Management or another relevant discipline would be considered an advantage.
Technical Skills: Advanced proficiency in Microsoft Excel is essential, together with strong Microsoft PowerPoint and general Microsoft Office skills.
Analytical Ability: Comfortable working with business data, identifying trends and converting information into clear reports and practical management insights.
Language Skills: Full professional proficiency in English and Maltese is required to succeed in this role.
Communication Skills: Strong written and verbal communication skills, with the ability to prepare professional correspondence, reports and executive documentation.
Organisation: Excellent planning and organisational skills, with the ability to manage multiple priorities, deadlines and changing requirements.
Interpersonal Skills: Confident in building effective working relationships across all levels of the organisation and dealing professionally with senior stakeholders.
Independence: Proactive, dependable and capable of working independently while taking ownership of responsibilities.
Attention to Detail: Strong attention to detail and consistently high standards in document preparation, reporting and administration.
Confidentiality: High levels of integrity, discretion and professionalism when handling sensitive information.
Industry Exposure: Previous experience within manufacturing or an international business environment would be considered an advantage.
Business Intelligence: Experience with Power BI or similar reporting and data visualisation tools would be beneficial but is not essential.

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What's on Offer

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Working Hours: Regular full-time working hours.
Executive Exposure: The opportunity to work directly with the CEO and gain broad exposure to operational, commercial and strategic matters across the organisation.
International Environment: Join a dynamic international manufacturing organisation operating across multiple markets.
Career Development: Opportunities for professional growth and development within a global organisation.

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What Heroix Offers

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Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
CV Review: Receive candid and constructive feedback to enhance your CV.
Interview Planning: Get personalised preparation sessions prior to your interviews.
Cultural Fit Assessment: Understand the company culture to ensure it is the right environment for you.
Long Term: Gain insights into the role and company for a long term, stable career move.
Exclusive Opportunities: Access a broader range of job opportunities.
Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
Time Efficiency: Save time and effort through our efficient recruitment approach.
Tailored Job Matching: Find the right fit through customised job matching based on your skills and career goals.
Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

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Heroix - Rise to New Heights
\nFollow Heroix on our social media channels to be the first to know about our exclusive job offers:

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Licensed and regulated by the Government of Malta under DIER Agency Licence No. 00412-2025

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